Teaching Practice Administrator

Job description

Key roles and responsibilities: 

The Teaching Practice Administrator will take responsibility for aspects of administrative support in the teaching practice department in the bachelor of education foundation phase teaching (B. Ed FP) and intermediate phase teaching (B.Ed. IP) and higher certificate in pre-school education (HC) contact learning programmes as specified by the academic manager/WIL manager/ discipline leader – teaching practice UG/ teaching practice module co-ordinator.

• Managing the placement of students in schools, included all related documentation
• Managing the institutional placement databases for the students and schools
• Assisting students with finding a suitable school for teaching practice
• Dealing with queries from schools, lecturers as well as students
• Recording and management of all correspondence with schools/students/ academic manager/ discipline leader/ module co-ordinator
• Managing all school-based assessment documents as well as attendance registers from schools
• Arranging consultations between schools, students, academic manager/ module Co-ordinator/discipline leader where needed
• Attending and participating in institutional meetings, training and development activities
• Liaising with relevant staff in terms of the standard operating procedures (SOPs) for student placements and communication with schools
• Attending and recording internal inquiry meetings on student disciplinary cases for school-based teaching practice
• Undertaking additional administrative duties or projects as allocated by the academic manager/WIL manager/discipline leader -teaching practice/ teaching practice module co-ordinator may determine from time to time.

Qualifications and experience | minimum requirements: 

• National senior certificate (matric) or equivalent
• Post NSC qualification such as information technology (e.g. Microsoft, ECDL etc)/human resources / project management will be an advantage
• Related experience
• IT skills including Outlook, Excel, Word, PowerPoint
• Knowledge of the higher education sector
• Knowledge of learning management systems (e.g. Moodle) and student information management systems

Key attributes:

• Excellent oral and written communication skills
• Excellent time management skills
• Excellent interpersonal skills
• Ability to effectively communicate with schools, lectures, assessors and students
• Ability to work under pressure, and meet deadlines
• Ability to engage in problem-solving
• Thorough and accurate execution of tasks

Posted on 16 Apr 09:12, Closing date 22 Apr